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FAQs on Billing

 Frequently Asked Questions about Billing

e-Pay

Do you offer payment arrangements?
Yes, payment arrangements may be made by contacting the Customer Service Department via PMD (Preferred Medical Deposit) Monday through Friday 8:00 a.m. to 4:30 p.m. (Central Time), by calling PMD at 1-800-777-8645.

Why does my invoice show PMD (Preferred Medical Deposit) and not St. Mary Medical Center?
PMD is St. Mary Medical Center’s self-pay billing division for all processing and follow up of patient balances. 

Why do I receive separate bills from the hospital and from the physician?
When services are provided by a physician specialist (emergency room physician, cardiologist, pathologist, radiologist, etc.), he/she is required by law to submit a bill for their individual services separate from the hospital's bill.

Will you bill my primary and secondary insurance carriers?
Yes, St. Mary Medical Center will submit the bill to your insurance carrier and will assist when problems arise. You are requested to supply the pertinent billing information at the time of scheduling or registration.  You must also provide any referral(s) if applicable for the specific date of service.

Why am I receiving a request for insurance information when I provided it at the time of service?
Some insurance providers will send a questionnaire that must be completed in a timely manner for your claim to be processed and payment issued to your providers.  Insurance companies are required to update their patient information and determine eligibility.  This process is called a COB or Coordination of Benefits.   Please complete and return this form as soon as you receive it.

Is there any help available that allows me to better understand my billing statement?
Yes, you are welcome to contact our Customer Service department Monday – Friday between the hours of 8:00 a.m. and 4:30 p.m. at 215-710-6500.

Do you offer assistance for financial or medical hardship?
Financial Assistance is a community benefit offered by St. Mary Medical Center.  Applications can be obtained by calling our Customer Service department Monday – Friday between the hours of 8:00 a.m. and 4:30 p.m. at 215-710-6500.

What is the difference between medical assistance and financial assistance?
Medical assistance is a program offered through the state and must be applied for by our on-site advocate, HRSI (Healthcare Receivable Specialists Inc.).

Why is a service billed as an outpatient service when I spent the night in the hospital?
For an account to be billed as an inpatient service there must be a physician order. The physician who ordered your services determined that your condition did not meet the requirements for an inpatient admission. The physician's written order dictates whether we bill as an inpatient or outpatient.

Why is a service billed as an inpatient service when I did not spend the night in the hospital?
For an account to be billed as an inpatient service there must be a physician order for admission. The inpatient determination is driven by the physician order to admit and his/her expertise that the level of care necessitated an inpatient status.

Why did my insurance carrier deny the claim?
Your insurance carrier may deny the claim for one or more reasons. It is always best to call member services at your insurance carrier to discuss your account. Some common reasons are:

    • You were not covered by your plan on the date of service.
    • The patient cannot be identified.
    • The primary physician did not issue a referral.
    • The service was not authorized.
    • The service that you received was out of network.
    • The balance is due to the patient's deductible and/or co-pay.
    • The account denied as "other insurance carrier is primary.”
    • The insurance premium was not met
    • Your insurance carrier deemed the service not medically necessary
    • The COB (Continuation of Benefits) questionnaire was not returned or was incomplete.

What is a deductible?
Deductibles are provisions that require the member to accumulate a specific amount of medical bills before any benefits are paid. Once the patient/insured has met their deductible, the insurance carrier usually pays a percentage of the bill. The patient may be liable for the unpaid percentage.

What is co-insurance or co-pay?
Co-insurance and/or co-pay is the portion due by the patient and/or insured. Managed care carriers charge co-pays for varied services. For example, emergency room visits, specialist, physical therapy and mental health services.

Why did the insurance carrier only pay part of my bill?
Dependant on your individual plan, insurance carriers require you to pay a deductible and/or co-insurance. Please refer to your insurance plan booklet for more details or call the phone number listed on your insurance card for more details.

Why do I need to call the insurance carrier if they do not pay the bill?
The Business Office of St. Mary Medical Center will make every effort to resolve the account balance with your insurance carrier. Occasionally, we will be unable to resolve the issue with your carrier and will need your assistance.

What should I do before coming to St. Mary Medical Center for services?
Read your insurance booklet to be sure you have followed all the guidelines for referral and authorizations, or call member services at the phone number listed on your medical card at your insurance carrier for assistance. Failure to follow your plan requirements may result in greater out-of-pocket expenses. Your primary care physician plays a very important role in this process. Should you receive a written referral or a verbal authorization number, please provide us with this information at time of scheduling or at registration.

I belong to a managed care plan but needed to be seen in the emergency room, what should I do now?
If you did not contact your primary care physician or your insurance plan before you came to the emergency room after receiving services, you may need to contact them within 24 hours to explain the reason of your visit. Please refer to your insurance plan booklet or call the phone number listed on your insurance card for more details.

How do I know if my health plan requires a referral or pre-certification for a service?
Your benefit booklet, provider directory, or physician’s office should provide this information for you. If not available, call your member service unit at the insurance carrier and they should be able to help you. Employees can speak with their benefits coordinator.

What should I do when I relocate or change my address and/or telephone number?
When your personal information changes you should always notify the hospital and/or medical providers of the change by contacting the Customer Service Department at 215-710-6500.

What should I do when my insurance carrier/plan has changed?
When you experience any changes to your insurance coverage, you should contact all the providers that offered medical services to you. Changing coverage includes staying with the same insurance company but choosing a different benefit plan.

What should I do if my health plan includes St Mary Medical Center as a participating provider, but I receive an explanation of benefits stating I am out of network?
Consult your health plan's member services unit.

What should I do when my visit to the emergency room is a result of an automobile accident?
When you are involved in an automobile accident, contact the adjuster at your automobile insurance carrier immediately. The adjuster will give you a claim number specific to the accident and request that you complete and return a questionnaire that describes how and when the accident occurred.  You may receive a questionnaire from your insurance company. The questionnaire must be returned promptly and notably to your insurance carrier, before any benefits will be paid out. Telephone the Customer Service department of St. Mary Medical Center Monday – Friday, 8:00 a.m. to 4:30 p.m. at 215-710-6500 to offer the appropriate insurance information for billing. Also, be sure to provide any medical insurance information including a referral or authorization, if this is a requirement of your health insurance carrier in the event your auto insurance is exhausted. This will enable us to bill your health insurance carrier for any remaining balances due after your auto insurance carrier has paid their portion.

What should I do when my visit to the emergency room is a result of an injury incurred on the job?
Telephone the Customer Service department of St. Mary Medical Center Monday – Friday, 8:00 a.m. to 4:30 p.m. at 215-710-6500 with the name of the employer's workers compensation insurance carrier and the appropriate insurance information for billing. Also, be sure to provide any medical insurance information so that we can bill your medical carrier if the service is denied by the workers compensation carrier.

What should I do if I received a medical service at St. Mary Medical Center during a period when I did not have healthcare insurance?
If you received medical services during a time when you did not have health insurance, contact the Customer Service Department of St. Mary Medical Center at 215-710-6500 immediately. A service representative will inform you of the varied options available.

What insurance carriers participate with St. Mary Medical Center?

  • AARP 
  • Aetna 
  • Amerihealth
  • Americhoice
  • Blue Cross 
  • Bravo Health 
  • Health Partners 
  • Independence Blue Cross
  • Keystone Mercy
  • Medicare
  • Medicaid
  • Oxford Health Plan
  • All Auto Insurance Carriers
  • All Workers Compensation Carriers
  •  Most Commercial Carriers

What are the telephone numbers to Associated Professional Providers?

   Middletown Anesthesia

   Team Health

   Radiology Affiliates 

   Princeton Radiology Oncology         

888-216-2675

800-837-9910

215-710-2279

609-566-5755

Can I call for a price quote prior to service?
Due to the complexity of some services provided at the time of service, we may or may not be able to provide a cost estimate.


Who do I call if I do not understand my Medicare plan?
If you have questions about your Medicare plan, contact them by calling the phone number listed on your Medicare card or by dialing 1-800-633-4227.  You may also log on to www.medicare.gov for more information.

Why am I required to give my Medicare ID if I have a Medicare replacement plan?
Medicare requires St. Mary Medical Center to notify them when you receive care regardless of your status. 

When will Medicare not pay for a test?
Medicare pays only for a test that is considered medically necessary. If the diagnosis given by your doctor is not one of the diagnoses Medicare will accept for the test, the test will not be considered medically necessary and Medicare will not pay for the test.

If Medicare says the test is not medically necessary, then why perform it?
Your doctor has made a medical judgment that you need the test. When your doctor says a test is medically necessary they consider your personal history, the medications you are taking and generally accepted medical practices.

Why do you want me to sign an ABN (Advance Beneficiary Notice)?
We ask patients to sign an ABN whenever Medicare appears likely to deny for payment for a specific service. Medicare requires that we provide patients with a written notification whenever it is likely that you will be responsible for the bill.